FLEURS DE VILLES PRIVACY POLICY

Last Updated: March 10, 2026

Fleurs de Villes Inc. (“Fleurs de Villes,” “we,” “us,” or “our”) is committed to protecting your personal information and respecting your privacy rights.

This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website (www.fleursdevilles.com), subscribe to our newsletters, participate in contests or voting activations, submit printed ballots at our exhibitions, or attend our events.

We operate internationally and aim to comply with applicable privacy laws in the jurisdictions where we conduct our events.

1. What Information We Collect

We collect personal information that you voluntarily provide to us, including:

• Name
• Email address
• Phone number
• Postal or ZIP code
• Marketing preferences
• Contest or event participation information

For ticketed events, payment and purchase information is collected and processed by the ticketing provider or host venue. We do not store or control payment information for ticket purchases.

2. How We Collect Information

We collect information when you:

(a) Subscribe via our Website
When you sign up to receive newsletters, curated stories, invitations to our upcoming shows, and updates about special projects and products.

(b) Submit a Printed Ballot at an Event
Ballots may request contact details and include opt-in consent checkboxes.

If you choose to receive communications from Fleurs de Villes, we will add you to our marketing list.

Ballots may also include separate opt-in checkboxes for specific partners. If you expressly consent to receive communications from a partner, your contact details will be shared only with that partner.

Ballot information is manually entered into secure systems. Physical ballots are securely stored and then destroyed in accordance with our data retention practices.

(c) Enter a Contest or Sweepstakes
When you voluntarily enter a contest or prize draw, we collect information necessary to administer the contest, verify eligibility, contact winners, and fulfill prizes.

Where required by law, we may publish the name and/or city of prize winners in accordance with applicable contest rules.

3. Legal Basis for Processing

Where applicable under UK or EU data protection laws, we process personal information on the following bases:

• Consent (marketing communications and partner opt-ins)
• Contractual necessity (contest administration)
• Legal obligations
• Legitimate interests related to operating and improving our services

You may withdraw consent at any time by unsubscribing or contacting us.

4. How We Use Your Information

We use personal information to:

• Send newsletters and marketing communications (where you have opted in)
• Share updates about events, content, special projects, and products
• Administer contests and prize draws
• Contact winners
• Share opt-in contact details with specific partners, where you have expressly consented to such sharing
• Improve our events, website, and communications
• Comply with legal obligations

We do not sell your personal information.

5. Sharing Your Information

We do not sell or rent your personal information.

We may share information with:

(a) Service Providers
Including email marketing platforms, website hosting providers, analytics providers, and administrative tools (such as Google Workspace). These providers process information on our behalf under appropriate contractual safeguards.

(b) Event or Prize Partners
If you expressly opt in to receive communications from a partner, your information will be shared only with that partner, who acts as an independent data controller.

If a contest prize is provided by a third-party partner, we may share winner information as necessary to administer or fulfill the prize.

(c) Ticketing Providers
For ticketed events, the ticketing provider or host venue acts as the independent data controller for purchase and payment information.

(d) Legal Requirements or Business Transfers
Where required by law or in connection with a merger, acquisition, financing, or sale of assets.

6. International Transfers

Your personal information may be transferred to and processed in countries outside your country of residence.

Where required by law, we implement appropriate safeguards to protect your personal information in accordance with applicable data protection requirements.

7. Data Retention

We retain personal information only as long as necessary for the purposes described in this policy.

Marketing data is retained until you unsubscribe, request deletion, or until it is no longer necessary for the purpose for which it was collected.

Contest-related information is retained only as long as necessary to administer the contest, fulfill prizes, and comply with applicable legal obligations.

8. Your Privacy Rights

Depending on your location, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion
• Withdraw consent
• Object to processing
• Request restriction of processing
• Request data portability
• Lodge a complaint with a regulatory authority

Residents of certain U.S. states, including California, may have additional privacy rights under applicable law. To exercise your rights, contact info@fleursdevilles.com.

9. Data Security

We implement reasonable technical and organizational safeguards to protect personal information, including secure cloud storage, restricted access controls, and password-protected systems.

10. Children’s Privacy

Our services are not directed to children under 16. We do not knowingly collect personal information from minors.

11. Updates to This Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by a revised “Last Updated” date and will be effective when published.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

Fleurs de Villes Inc.
3780 Heather St, Vancouver BC, Canada V5Z 3L2
Email: info@fleursdevilles.com

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